Answer to Question #39656 in Management for waldina

Question #39656
Can you write a human resource specialist job description?
Expert's answer
Duties and Responsibilities:
Benefits Function
• Calculates and provides staff with annual fringe benefit allowance; reviews enrollment forms for accuracy and
coordinates enrollment with third-party administrator.
• Assures compliance with COBRA guidelines by preparing letters and other paperwork as directed; receives and records
COBRA insurance premium payments.
• Coordinates health, life and disability insurance enrollments and communicates with service providers concerning
routine administration of programs.
Human Resource Function
• Maintains personnel files in compliance with applicable legal requirements.
• Keeps employee records up-to-date by processing employee status changes in timely fashion.
• Maintains listing of approved Foundation positions along with assigned salary grade levels.
• Processes personnel action forms and assures proper approvals; disseminates approved forms.
• Maintains budget spreadsheet that includes salaries, payroll taxes and fringe allowances.
• Prepares paperwork required to place employee on payroll and establishes personnel file.
• Assists in hiring process by coordinating job posting on Web site, reviewing resumes, performing telephone
interviews and reference checks.
• Maintains Employee Handbook with updated resolutions and other pertinent information, as needed.
Office Administration
• Troubleshoots telephone and voice mail system; handles minor repairs and coordinates repairs with technicians when required.
• Provides training for new and current employees on communication systems, including telephone and voice mail.
• Supervises receptionist, delegates projects as appropriate, assures coverage of switchboard in receptionist’s absence.
• Oversees special events for staff by coordinating committees and schedules, and staying within budget.
Qualification Requirements:
Education and Work Experience
High school diploma or equivalent with some college or technical school coursework preferred and minimum of three (3) years of
job-related experience, preferably in a human resource department,
technical experience, including responsibility for maintaining computer
systems or any equivalent combination of education and experience that
provides the required knowledge, skills and abilities.
Knowledge and Skills
• Extensive knowledge of computer software (Windows 95, 98, XP and Microsoft Office), computer hardware and computer servers.
• Proficiency in or knowledge of using a variety of computer software applications, especially Excel and Microsoft Word software.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Knowledge of office administration procedures.
• Ability to operate most standard office equipment.
• Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Good to excellent spelling, grammar and written communication skills.
• Excellent telephone and oral communication skills.
• Ability to maintain a high level of confidentiality.
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